Countdown checklist: 12 months prior

Anniversary publication

Complete research for book/CD/DVD.
Commence writing your school’s history. See the information sheet for writing school history. Develop a timetable for completion of all writing.
Conduct interviews with former students/staff. See interview guidelines (new window). Incorporate appropriate material for writing history.
Finalise gathering reminiscences and photographs for book/CD/DVD. See Section 426 of the Education (General Provisions) Act 2006 (new window ) for details about the confidentiality of personal information.
Organise foreword for publication.
Obtain quotes and negotiate contract with printers.
Check if printers can claim a rebate on paper costs.

Continue to host morning teas for former students/staff. Guests share stories with students about their school/teaching days. Arrange interviews.
Organise an historical display in school foyer/library/local shops.
Progress arrangements for actual anniversary day/fete.
Organise construction of a time capsule. Decide on retrieval date. Finalise contents and document capsule’s location. Consider marking the site with a plaque.
Ensure final location of time capsule is noted in school administrative files for permanent retention and one other well known place.

Finalise/publish calendar of events for anniversary year and upload onto school website.
Develop tentative program of events for main celebration day/fete.
Send invitations to official guests, speakers, past staff and students with tentative program for the anniversary day. See the writing school history information sheet for details.
Contact your school’s Account Manager, Regional Office to advise main celebration day.
Re-advertise anniversary details in Education Views.
Re-advertise celebrations in local/regional/state newspapers.
Advertise the anniversary in the school newsletter regularly.
Develop a wet weather plan.
Book a school anniversary display kit.
Continue fund-raising activities.
Book equipment(eg dais, lectern, chairs) with supplier.
Organise souvenirs for sale on anniversary day.

Last updated: December 2008