If the SCIS database does not have a record for a particular resource, schools
in Queensland may submit the item to the SCIS Unit of Library Services for cataloguing onto the national database.
- The SCIS database must have been searched, and no matching record
found. Consult the SCIS Manual (new window) for hints
on cataloguing workflows.
- Resources submitted must meet the following criteria:
- Published within the last two years (Cataloguing of older material
is by negotiation, and is only undertaken in exceptional circumstances).
- Content supports the P-12 curriculum, or is teacher reference or teacher
professional development material applicable to the P-12 environment.
- Resources are accepted in all formats, including websites, books,
kits, videos, computer software, CD-ROMS, sound cassettes, DVDs, pictures,
charts, games, and realia.
- Resources may be fiction or non-fiction in any language taught in
a Queensland school.
- Resources not readily available to other schools, and ephemeral material
are excluded.
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- Only resources that meet the criteria for inclusion in the SCIS database
are accepted for cataloguing. See Identifying resources for
cataloguing by SCIS Unit.
- Only original items may be sent in for cataloguing. ISBNs or photocopies
of title pages or other source information are not acceptable.
- Taped-off-air videorecordings may be submitted for cataloguing, providing
the program in its entirety, including opening and closing credits, has
been recorded.
- Prior arrangements must be made with the EQ SCIS Unit.
The purpose of this is to:
- Ensure safe arrival of resources and planning of workflows
- Negotiate turnaround times. A turnaround time of four weeks for the
return of items is a general guideline. Every effort is made to complete
cataloguing within two weeks, but this will depend upon the number of
items submitted for cataloguing and cataloguing commitments to other
schools.
- Arrange for delivery of resources. For government schools, Library Services will
meet the cost both ways, providing arrangements are made in advance.
For non-government schools the school
is responsible for delivery. The SCIS Unit will pay return postage.
The requesting school may opt to arrange collection of materials after
cataloguing.
- A list of all items, by title and ISBN (if available) on the
SCIS cataloguing request form(new window
85k
) must be included.
- Catalogued items will be returned with a printout of the relevant SCIS
cataloguing record.
- Downloading of the record from the SCIS database and end processing of
the item are school responsibilities. Help with creating SCIS orders is
available from the Curriculum Corporation's SCIS Manual (new window).
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- SCIS database checked and no record found
- item meets the criteria for inclusion on the SCIS database
- only one copy of each title is included
- each item is marked with school stamp
- items are listed on the SCIS cataloguing request form new window
85k
- contact details provided on SCIS cataloguing request form
- arrangements for delivery made with SCIS Unit.
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Last updated: January 2007
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