Release Three Training

Following feedback from stakeholder groups including the QPSU and SBMAQ, the Regional Directors have discussed several OneSchool Release Three training strategy options with members of the OneSchool team. Subsequently, the OneSchool Board has approved the following training strategy for OneSchool Release Three.

OneSchool will conduct training workshops across the state from 8 to 19 November 2010. This strategy will allow more time for the AOs and BSMs to train the other staff members at their school before the commencement of the 2011 school year. An Administrative Officer from every Band 5 - 7 school and the BSM and the full time equivalent of one Administrative Officer from every Band 8 - 11 school will attend a three day training workshop.

In January 2011, each Regional Liaison Officer will conduct an additional three day workshop for new staff members and/or as a refresher. The participants and dates of the additional workshops will be decided by each region.

In addition to the training workshops in November, OneSchool is providing the following:

1. Training available for all interested staff:

Webinars held regularly from end April 2010 until December 2010 on:
o Changed business processes
o Release Three functionality
o Q & A sessions on pre-deployment activities
Access to the OneSchool training environment and online Training and Help materials including 'quick guides' from mid October 2010
Webinars held twice daily from 17 January to 4 February 2011 on key operational functions including:
o enrolments
o taking payments
o end of day processing
o banking

2. Staffing to support pre-deployment preparation and post deployment support

57 Regional Liaison Officers trained to deliver training and provide pre-deployment and post deployment support from 4 October 2010 until 1 April 2011 (during school hours)
OneSchool staff available for presentations to districts and regions throughout 2010 as required
Dedicated OneSchool helpdesk for personalised support
On site training and support for new schools opening in 2011 from 4 January to 14 January 2011

3. Resources developed to support preparation and training

Weekly Data Validation reports to identify data issues for migration - first report produced 9 March 2010
Deployment preparation kits with progress countdown to help schools to ensure they are tracking to schedule
Business continuity planning kits to ensure schools are prepared in the event of network or system failure or natural disaster
Deployment resources to help schools identify users and their access and required configuration data
On line and printable training and help materials based on business processes available in OneSchool Training and OneSchool Live
Pre-recorded webinars available at any time via the OneSchool application (Help > Resources > Webinars)
Monthly updates on progress and news from OneSchool via the OneSchool application, OneSchool website, distribution lists and newsletters
Dedicated resource available in a OneSchool webinar environment daily to provide additional support from 17 January until 4 February 2011

In summary

Regional Liaison Officers will be appointed for Term 4, 2010 and Term 1, 2011
A cycle of three day training workshops will be held across the state from 8 to 19 November 2010
An AO from every Band 5 - 7 school and the BSM and an Administrative Officer from every Band 8 - 11 school will attend one of the three day training workshops
Each RLO will conduct an additional three day workshop in January 2011 (dates and participants to be decided by the region)

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