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Department of Education and Training

Student Hostels Assistance


The Department of Education, Training and Employment provides recurrent and capital assistance to eligible non-profit organisations providing hostel accommodation in rural areas to accommodate geographically isolated primary and secondary students (including students with disabilities) so they may have daily access to schools.

Expenditure guidelines

Recurrent assistance

The Student Hostel Recurrent Grant is a per capita grant designed to assist hostels with operational costs. The department strongly encourages expenditure of 40% on pastoral care services to students in hostels.

Continued payment is conditional upon the provision of a Financial Certificate signed by an auditor and the completion of a satisfactory Statement of Uses and Benefits for the funds received in the previous calendar year. Student attendance is also certified by both the hostel management authority and school principal(s).

Capital assistance

A subsidy of up to 50% is available for approved capital expenditure incurred by eligible organisations in maintaining, establishing, improving or equipping an approved student hostel.

Hostel management authorities must account for capital grant funds received by completing a Financial Statement and Audit Report, to be signed by a qualified auditor.

Duration of program


Policy reference

Paragraph 368 of the Education (General Provisions) Act 2006 (Part 9) Adobe PDF document External Link
Student Hostel Support Scheme Procedure External Link

All benefits are conditional upon hostels being approved to receive funding. Hostels must demonstrate triennially that they continue to meet hostel general funding conditions.

Recurrent assistance

Assistance can occur when:

Capital assistance

Assistance can occur when:

The forms

Capital Grant Application Form Microsoft® Word document 69K

Intention to Apply for Capital Grant Microsoft® Word document 66K

Student Hostel Recurrent Grant Claim Form Adobe PDF document165K

Statement of Uses and Benefits Microsoft® Word document 64K

Financial Certificate Microsoft® Word document 66K

2016 School Calendar

2016 Calendar of Events including future school holiday vacation dates

The Kit

Hostel Assistance Kit 2016 Adobe PDF document474K

Form of assistance

Cash grant

Payment details

Recurrent assistance

Payment details for Student Hostels Assistance - recurrent assistance
PaymentDuring month ofEntitlement paid if
Semester 1MarchStudents are in attendance for at least four weeks prior to claim being submitted
Semester 2AugustStudents are in attendance for at least four weeks prior to claim being submitted
SupplementaryNovemberStudents are enrolled between August and October

Capital assistance

Payment details for Student Hostels Assistance - capital assistance
During month ofEntitlement paid
During financial year of approvalUp to 50% of approved project costs

Current rates

Student Hostel Recurrent Grant

Rates of payment for Recurrent Grant from 01 January 2016:

Capital grant

Up to 50% of approved project costs up to a maximum of $50 000 per hostel per annum

Data requirements

Recurrent assistance

Data requirements for Student Hostels Assistance - recurrent assistance
Data requiredData sourceTime collected
Student names, home addresses, boarding dates, schools attended, years enrolledHostelMarch, August, November
Financial Certificate and Statement of Uses and BenefitsHostelSecond Semester

Capital grant

Data requirements for Student Hostels Assistance - capital grant
Data requiredData sourceTime collected
Intention to apply for capital funding in the following financial yearHostelDecember
Formal applicationHostelMay
Financial Statement and Audit ReportHostelAccompany next Financial Certificate for recurrent funding


School Financial Services
Telephone: (07) 3034 5825
Facsimile: (07) 3034 5890

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This page was last reviewed on 17 Dec 2015 at 10:06AM

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