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• School Planning, Reviewing and Reporting Framework
  • Introduction
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  • School Annual Report
    • Policy and Guidelines
    • Annual Report Instructions
    • Annual Report Creation
    • Uploading Annual Report
    • Linking to Annual Report
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    • General questions
    • Answering the survey
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• Tomorrow's Schools - Providing for a Smarter Future

Uploading your School Annual Report

Please note: Only MIS Administrators will have access to upload via the MIS Portal.

1. Prepare your School Annual Report as a PDF

a) If you already have your annual report as a PDF, ensure it is renamed to "annual.pdf" and that it remains in lowercase for uploading in the last step.

Converting your annual report from WORD to PDF and inserting Metadata

If you have your annual report as a word document(.doc), you must set the meta data first and then convert it to PDF

b) In Word, open your annual report word document

c) Go to File / Properties

d) Click on the Summary Tab and Fill out the following details:
Title: Your School Name Annual Report
Subject: School Annual Report
Author: Department of Education and Training
Keywords: annual report, school name annual report

e) Your computer should have a PDF converter installed. It will be showing as a Printer.

f) If you have this installed, click on File / Print / Choose the PDF Converter as a printer and create a file name and select a destination for the PDF and save the file as annual.pdf. Remember this destination for uploading the document in the last step.

If you do not have a PDF converter, please call the IMS Help Desk on 1800 680 445 to have this installed.

Your annual report for the current reporting period MUST be named "annual.pdf".

If you have Annual Reports from previous reporting periods, rename them to their appropriate year. Read the following guide for help with naming the file.

	Correct	Incorrect These are incorrect examples only
School Annual Report for current reporting period.	annual.pdf	Annual.pdf
		Schoolannualreport2009.pdf
		School report 2009.pdf
		Anything other than annual.pdf is incorrect.
School Annual Reports for previous reporting periods.	2008.pdf	Annual report 2008.pdf
	2007.pdf	School annual report 2007.pdf
	2006.pdf	Annual Report

2. Login into the MIS Portal

Upon entry you will see section labelled "Content Upload" and a link to 'Manage my School'.

Please inform your MIS Administrator if you do not see the link to "Manage my school"

If you see "Manage my website", you are NOT the MIS Administrator and the link will take you to your personal page file uploader. This is NOT the correct place to upload the annual report.

3. Creating the school-reports folder

Click on 'Manage my school'

This will open the file manager in a new window.

You will see three folder directories in [brackets]:

• [_REPORTS]
• [home]
• [www]

Click on the [www] folder - this is the root directory

In the www directory, if there is no folder [school-reports], create one as follows:

In the box on the left entitled 'Create Directory' enter school-reports then click 'Create'.

4. Uploading the Annual Report

Click [school-reports] to open the directory

Once you have this folder open, go to the left box labelled "Upload File" and click on the "Browse" button.

This will open a file browser.

Search for your school's annual report named annual.pdf on your computer, select it, then click on 'Open'. This will close the file browser window, and return you back to the File Manager window.

Once you click on the UPLOAD button and it will upload the annual report to the school-reports folder and update the file list.

Note:
Remember to make sure your annual report is named "annual.pdf".

If you have annual reports for previous reporting periods, rename your pdf's to their appropriate years. E.g. 2007.pdf, 2008.pdf

5. Linking your School Annual Report

The link to the school annual report should resemble the following links:

http://www.yourschooladdress.eq.edu.au/school-reports/annual.pdf

Actual School examples:

http://winfieldss.eq.edu.au/school-reports/annual.pdf
http://bellkerss.eq.edu.au/school-reports/annual.pdf
http://coombabahss.eq.edu.au/school-reports/annual.pdf

If your site is in Joomla, simply login to the administration page and replace all links to the Annual report to the new correct link:

http://www.yourschooladdress.eq.edu.au/school-reports/annual.pdf

Linking your Annual Report within a Joomla site

If you wish to add the annual report to a Menu in Joomla, follow these steps:

1. Login to the Administrator page of your website
2. Go to Menus > Quick Links or Main Menu
3. Click on New
4. Click on External Link
5. Enter in the Title as "School Annual Report"
6. Enter the Link as http://www.yourschoolwebsite.eq.edu.au/school-reports/annual.pdf
7. Leave all other fields as default
8. Click on Save

6. Notifying Schools Performance

Email your completion to schools.performance@deta.qld.gov.au, and fill out the subject field similar to the following example:

0003: Allora State School: School Annual Report completed.

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This page was last reviewed on 01 Jul 2011 at 03:24PM

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