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Strategic planning and policy > Planning, Performance and Improvement > School planning, reviewing and reporting cycle >

Process for undertaking a Review by Exception or Review of Exemplary Practice

Purpose

A review by exception may be undertaken in response to significant or changing circumstances at a school, where there is uncertainty about the school's strategic direction or where the school requires assistance to undertake improvement strategies. The review by exception process will assist in maintaining public confidence in the state school system and in demonstrating contestable standards of quality assurance for the state school planning, reviewing and reporting processes.

The review by exception is conducted only in exceptional circumstances, and does not replace existing processes that may be necessary in response to either:

A review of exemplary practice may also be undertaken in response to outstanding performance in a school to determine those exemplary practices that can be promoted and shared with other schools.

A review by exception:

A review of exemplary practice:

Review process:

Step 1: Nomination of a school

The nomination of a school for a review by exception process or review of exemplary practice may be initiated by:

The Assistant Director-General (Corporate Strategy and Performance) is the authorising officer for a review by exception or a review of exemplary practice. Following receipt of the request, the Assistant Director-General (Corporate Strategy and Performance) consults with the principal's supervisor regarding the purpose, leadership and conduct of the review. Evidence-based data as well as school contextual information informs the decision to review.

In accepting or rejecting the nomination of a school, consideration will be given to:

Advice is provided to key stakeholders, where appropriate, of the decision to proceed with a review.

Step 2: Nature of the review and establishment of the review team

The principal's supervisor provides advice to the Assistant Director-General (Corporate Strategy and Performance) on the focus for the review, the terms of reference and membership of the review team.

The principal's supervisor confirms with the principal regarding the focus for the review, the review process and the review team membership. Other issues including stakeholder involvement, operational support and the review schedule will be negotiated with the principal.

Step 3: Pre-review activity

The review team leader ensures team members are briefed in review methodology, terms of reference and operational issues as they apply to the particular review.

The review team provides advice, where appropriate, of the terms of reference and review processes to relevant staff and school community members. The focus of the review and the processes to be used should be quite clear to all parties.

Arrangements regarding this process will be communicated to all involved well beforehand to develop understanding, acceptance, involvement and support.

Step 4: Conduct of the review

The review is conducted in a collaborative manner that acknowledges the professionalism of school staff, the particular school context and the contributions of parents and community.

The review process usually involves staff, parents and other key stakeholders in responding to the focus for the review and the terms of reference. The review team should also consider any existing and emerging systemic or school-based data.

At the conclusion of the information gathering process, the review findings are disseminated. A review report detailing recommendations is then developed and disseminated. An action plan using the review findings and recommendations is developed with the principal and appropriate school community members in consultation with the principal's supervisor.

Step 5: Post-review activity

The review report and action plan requirements are provided by the principal's supervisor. This review report and action plan are forwarded to the Assistant Director-General (Corporate Strategy and Performance) for confirmation.

The Assistant Director-General (Corporate Strategy and Performance) will advise the principal's supervisor of confirmation of the review report and action plan requirement.

Sample action plan format

Recommendations (based on terms of reference)

The factors either impeding performance or enhancing performance

Strategies/actions

Enabling strategies to address the factors impacting on the performance of the school. Strategies for dissemination of exemplary practices.

Who/when?

Who is responsible for implementing the strategy?

What is the date for completion?

Evidence of completion

Agreed milestones

The leadership and implementation of the school action plan are the responsibility of the principal, in consultation with the principal's supervisor. Follow-up meetings are scheduled as part of the action plan.

The principal's supervisor will advise the Assistant Director-General (Corporate Strategy and Performance) regarding the implementation and outcomes of the action plan at regular intervals.

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