CRP-PR-007: School Based Apprenticeships and Traineeships

• Education (General Provisions) Act 2006 (new window) Chapter 2 Part 4, Chapter 9 Part 4, Chapter 10, Chapter 11 Part 3, and Chapter 18 http://www.legislation.qld.gov.au/LEGISLTN/ACTS/2006/06AC039.pdf
• Vocational Education, Training and Employment Act 2000 (new window) 2000 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/V/VocEdTrEmA00.pdf
• Industrial Relations Act 1999 (new window) 138A http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/I/IndustRelA99.pdf

• HLS-PR-005: Health and Safety Incident Recording and Notification /strategic/eppr/health/hlspr005/

Statement of intent

School-based apprenticeships and traineeships aim to:

• provide students with opportunity to develop skills and knowledge relating to actual employment situations
• allow students to start, and in some cases complete, a vocational qualification while still at school
• improve post-schooling employment and training opportunities for students; and
• improve links between education and industry, school and local community.

School-based apprenticeships and traineeships are primarily designed for students in Years 11 and 12. Younger students may be permitted to participate under defined circumstances. While some school-based traineeships may be completed by the end of Year 12, many traineeships and all apprenticeships will continue after this time.

School-based apprentices and trainees are paid for the time they spend in employer's workplace, receive structured competency-based training, and are trained by a Registered Training Organization of employer's choosing. Training with the nominated supervising registered training organisation and paid employment may also occur outside of school hours and during school holidays. In the workplace, Workers Compensation is provided for apprentice or trainee under employer's existing workers compensation insurance. This cover extends to travel to and from training as well as time spent in training. For the purposes of school-based arrangements, the young person is considered both a full-time secondary student and an apprentice or trainee.

Apprenticeships and traineeships where all training with supervising registered training organisation and paid employment is performed outside of school hours, and/or no provision has been made within students' program of school study for work or training, are considered part-time or full-time apprenticeships or traineeships (not school-based) and are subject to different industrial relations conditions.

As schools are not a signatory to training contract, they are not able to interfere with discharge of any part of a training contract, including where a student may experience difficulties associated with conditions of their employment, health and wellbeing, and training issues. Concerns arising during course of school-based apprenticeship or traineeship, should be reported immediately to Training Queensland on 1800 210 210.

Responsibilities

• ensures apprenticeship or traineeship forms an appropriate component of an overall school program:
  • discusses with student and parent subject selection or deletion, workload, days and times to be spent in work, school, and training to meet requirements of apprenticeship or traineeship
  • consults with all parties to training contract to ensure that an exceptional arrangement for a Year 8 or 9 student to undertake a school-based apprenticeship or traineeship is in best educational and training interest of student
  • ensures student awareness of impact of program on their general education goals
  • divides student's school week between general education and at least one of either training with nominated supervising registered training organisation (RTO) or paid employment
  • ensures this integration is reflected in Program of School Study section of Education, Training and Employment Schedule (new window) 24k
  • ensures timetabling supports as much as possible student's needs and general education goals
  • monitors student's progress across school-based apprenticeship or traineeship and other senior studies
  • ensures that a business case detailing particular circumstances of a school-based apprenticeship or traineeship arrangement for a Year 8 or 9 student is lodged with appropriate local Training Queensland Office , for approval prior to student entering into a training contract;
• facilitates establishment of formal arrangements for the apprenticeship or traineeship:
  • assists in completion of Education, Training and Employment Schedule (new window) 24k with other signatories to document, in particular, balance of school, recognised training and work
  • offers assistance to registered training organisation in development of training plan
  • consults with supervising registered training organisation on applications for support funding for students with special needs
  • consults with registered training organisation regarding delivery/recognition of competencies already achieved within school
  • endorses school-based apprenticeship or traineeship arrangement by signing the Education, Training and Employment Schedule (new window) 24k
  • retains a copy of signed schedule for school records
• facilitates provision of travel and accommodation support funding for eligible students:
  • provides eligible students with a Travel and Accommodation Subsidy Claim Form (new window) 20k prior to commencement of training and assists students to complete form
  • ensures that an Application for Air Travel Form (new window) 31k for eligible students is completed and faxed to Senior Phase of Learning Team on (07) 3237 0102 at least 28 days prior to date of travel
• facilitates provision of support funding for students with special needs:
  • consults with Supervising Registered Training Organisation (SRTO) on applications for support funding
  • ensures completion of Application for Approval to provide Tutorial Assistance (Form EQTA1 (new window) 57k ), including a summary of student's difficulties, reasonable adjustment to be made by the SRTO, and identification of support required with reference to student's Training Plan and details of assistance to be provided for trainee to complete that aspect of training
  • submits Form EQTA1 to Senior Phase of Learning Team for approval
  • ensures completion of Application for Payment of Tutorial Assistance (Form EQTA2 (new window) 28k ) upon completion of assistance, and submits to Senior Phase of Learning Team.
• exercises duty of care to student through ensuring:
  • student is aware of rights and obligations in the workplace
  • issues arising from students training through supervising registered training organisation or through paid work associated with apprenticeship/traineeship are referred to appropriate authority at Department of Employment and Training or to supervising registered training organisation
• notifies local Training Queensland Office on 1800 210 210 if an excluded student subject to a training contract enrols in another school
• Notifies employer of a decision to exclude a school-based apprentice or trainee.

• meets employment and training obligations as stated in training contract, training plan, Vocational Education, Training and Employment Act 2000 (Qld), and relevant industrial award or certified agreement
• discusses with school and employer of progress towards senior studies and vocational qualification
• negotiates continuation of apprenticeship or traineeship under full-time or part-time employment arrangements with employer if it is not completed while at school
• notifies employer if not physically or emotionally fit to work
• contacts both SRTO and employer if unable to attend training with the registered training organisation
• completes Travel and Accommodation Subsidy Claim Form (new window) 20k , if eligible, and submits to Senior Phase of Learning, fax (07) 3237 0102 upon completion of training block
• contacts local Training Queensland office on 1800 210 210:
  • if suspects work environment doesn't meet health and safety regulations
  • if experiencing interpersonal problems with co-workers or employer which are not resolvable
  • if experiencing any physical or sexual assault
  • if experiencing sexual harassment or discriminated against
  • if experiencing problems with payment of wages or other entitlements
  • if doesn't believe he/she is receiving appropriate training or is regularly performing duties unrelated to trade or training program; or
  • if employer fails to provide work or terminates student's employment outside of probation period without student and guardian's consent
• reports to police any physical or sexual assault
• notifies local Training Queensland Office of change of details using Minor Amendment of Registered Training Contract (new window) 101k form

• Facilitates payment of financial assistance for travel and accommodation for eligible students:
  • Determines from time to time level of financial assistance for travel and accommodation
  • Verifies journey distance for claims is shortest, most practicable road route (based on ERSIS MAPINFO travel information) from usual place of residence of claimant to off-the-job training location and return
  • Pays claims for allowances submitted on Travel and Accommodation Subsidy Claim Form (new window) 20k upon completion of off-the-job attendance by student and verification by relevant training provider
  • Approves request on Application for Air Travel for School-based Apprentices or Trainees (new window) 31k form for school-based apprentices and trainees who are required to travel in excess of 2000 km return to location of training provider, or travel in excess of 48 hours to location of training provider, or who reside in Cape York and Torres Strait Islands
  • Purchases a return economy air ticket to the location of the training provider for approved air travel
• Facilitates payment of financial assistance for students with special needs:
  • Determines maximum rate per hour paid for tutorial assistance, based on determination by the Department of Employment and Training
  • Gives initial approval for 20 hours or less of tutorial assistance
  • Approves application for additional hours in excess of 20 hours upon receipt of a second EQTA1 form (new window) 57k
  • Approves payment for tutorial assistance upon receipt of Application for Payment form, EQTA2 (new window) 28k , from school or SRTO
  • Processes payment to schools of tutorial assistance via GAPS, through Education Queensland Finance (Payments) Section.

Forms

• Application for Air Travel (new window) 31k
• Application for Approval to provide tutorial assistance (form EQTA1) (new window) 57k
• Application for Payment of tutorial assistance provided (form EQTA2) (new window) 28k
• Education Training and Employment Schedule (ETES) (new window) 24k
• Minor Amendment of Registered Training Contract (new window) 101k
• Travel and Accommodation Subsidy Claim Form (new window) 20k

Other relevant documents

• Travel and Accommodation Allowance for School-based Apprentices and Trainees/strategic/eppr/curriculum/crppr007/attach1.html
• Financial Subsidy for Support of School-based Apprentices and Trainees with Special Needs/strategic/eppr/curriculum/crppr007/attach2.html
• Joint Policy Statement Vocational education and Training in Schools: Future directions (new window) http://education.qld.gov.au/students/placement/vet/pdfs/vetinschool.pdf

Contacts

For Information about school based apprenticeships and traineeships, contact:

• CRP-PR-007: School Based Apprenticeships and Traineeships - Version: 2.1
• CS-28: School-based Apprenticeships and Traineeships - Version: Not Applicable
• Minor Amendment of Registered Training Contract - Version: Not Applicable
• Subsidy for Support of School-based Apprentices and Trainees with Special Needs - Version: Not Applicable
• Travel and Accommodation Allowance for School-based Apprentices and Trainees - Version: Not Applicable