All staff
To prescribe the procedures that must be followed when purchasing or procuring goods and services from suppliers external to the department and funded by departmental, school or TAFE bank accounts, regardless of the source of those funds (including for example funds from students, parents and fundraising). Excludes real property transactions but includes capital works and infrastructure.
Financial and Performance Management Standard 2009 (Qld) 
section 19(3)
The Director-General has assigned specific authorities to appropriately qualified public service employees to be responsible for carrying out purchasing and procurement. Those responsibilities are detailed in the department's Purchasing and Procurement Delegations. This procedure applies to those delegates but in particular, to purchasing delegates and to procurement delegates authorised to manage or conduct a procurement activity.
Purchasing Delegate
Procurement Delegate
Purchasing and Procurement Procedure
Within the department, all externally sourced goods and services are to be purchased in accordance with:
1. if available and suitable, an approved Procurement Arrangement
2. the department's Minimum Competitive Offer Process 161k, or
3. an Alternate Sourcing Strategy 
34k approved by a Purchasing Delegate up to and including $20,000 or a Procurement Delegate up to the financial limit of their delegation. As in all purchasing and procurement activities, written justification for the purchasing or procurement decision should be filed with the purchase documents using either Form SPS 014: Approval of an Alternate Sourcing Strategy, or a separate written explanation.
In sourcing goods and services, all purchasing delegates and those procurement delegates responsible for managing or conducting procurement activities are required to comply with the department's:
4. Purchasing and Procurement Practice Requirements and
5. the Procurement Delegate - Additional Responsibilities.
Complaints
1. Complaints are to be managed in accordance with the provisions of the department's Purchasing and Procurement Instructions 648k.
2. Formal complaints regarding the department's purchasing or procurement practices should be referred to the Executive Director, Corporate Procurement Branch using the Procurement Complaints form (SPS008) 73k.
Genuine Urgency
1. The Purchasing and Procurement Delegations allow a School Principal, Institute Director or SES Officer to approve a "genuine urgency" situation and a consequential specific and limited time frame for conducting a purchasing or procurement activity.
2. There may be insufficient time to conduct the normal Minimum Competitive Offer Process or there may be only one or a very limited number of suppliers who can provide the goods or services by the critical supply date. In such cases, a Purchasing Delegate up to and including $20,000 or a Procurement Delegate up to the financial limit of their delegation may bypass the normal Minimum Competitive Offer Process in order to meet the critical delivery time frame.
3. As in all purchasing and procurement activities, documentation justifying the purchasing or procurement decision should be filed with the purchase documents using either form SPS 015: Approval of a Genuine Urgency, or a written explanation.
Forms
Supporting Documents
Online Materials
For further information, please contact:
Manager, Procurement Strategy
Phone: (07) 3405 3525
This page was last reviewed on 01 Dec 2011
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© The State of Queensland (Department of Education, Training and Employment) 2011.