HRM-PR-007: Leave Entitlements for Employees

• Industrial Relations Act 1999 (Qld) Part 2 Family Leave http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/I/IndustRelA99.pdf
• Public Service Act 2008 (Qld) Section 98 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/P/PublicServA08.pdf
• Teachers Award - State 2003 Part 1 to Part 11 http://www.wageline.qld.gov.au/aol/award_docs/T0110.doc
• Queensland Public Service Award - State 2003 Part 1 to Part 11 http://www.psier.qld.gov.au/psawards/docs/ps030505.pdf
• TAFE Teachers Award - State 2003 Part 1 to Part 11 http://www.psier.qld.gov.au/psawards/docs/ps101007.pdf
• Other than Public Service Award - State 2004 Part 1 to Part 11 http://www.psier.qld.gov.au/psawards/docs/e0340.pdf
• Family Leave Award - State 2004 Part 1 to Part 4 http://www.psier.qld.gov.au/psawards/docs/f0026.pdf

• Long Service Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Recreation Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Sick Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Paid Parental Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Bereavement Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Special Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Leave and Travel Concessions - Isolated Centres Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Leave without Salary Credited as Service Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave
• Study and Examination Leave Directive http://www.psc.qld.gov.au/page/corporate-publications/directive/category.shtml#Leave

• HRM-PR-003: Purchased Leave /strategic/eppr/hr/hrmpr003

Statement of intent

Leave policies for the Department of Education and Training have been developed to aid in the management of planned and unplanned employee absenteeism:

The policies have been developed in accordance with the relevant industrial instruments and the directives as distributed by the Public Service Commission and Department of Justice and Attorney-General.

The policies are based on the principles that:

• All leave taken by departmental staff is to be authorised by the delegated authority. If a staff member is absent from work, and cannot be contacted, or if there are reasons for not accepting the explanation of a staff member who has been absent, the circumstances should be reported in writing to the Human Resource Manager, Institute/Regional Office or Manager, Discipline and Grievance, Central Office, who will initiate an appropriate response. Managers, supervisors and principals should take all reasonable steps to contact absent staff and to clarify the circumstances of the absence before referring the matter.
• Even though an employee has an entitlement to a particular type of leave, planned leave (Recreation, Long Service, Special Leave) shall always be subject to the circumstances of the particular situation and will be taken at departmental convenience.
• If Departmental circumstances so require, an employee can be recalled from Recreation, Long Service or Special Leave, or the granting of any such leave can be cancelled. In such cases, an employee submits an amended leave application so that their leave record accurately reflects the period of leave actually taken.
• If an employee is rostered to work a specific number of hours on a day and they are absent from duty on that day or for part of it, the employee's leave account is reduced by the number of hours that they were rostered to work but did not work.
• Generally, entitlements of part-time employees to various forms of leave are calculated on a pro-rata basis.

There are specific leave policies applicable to Education Staff and other policies applicable only to Training employees.

Responsibilities

• who are Education staff must submit their application on the appropriate Education form.
• who are Training staff must submit their application through the Employee Self Service system on the Employee Portal.
• are not required to submit leave applications for Bereavement Leave, Natural Disaster Leave or leave for members of the State Emergency Service attending emergency situations unless requested.
• submit leave applications in advance and with sufficient time to allow approval and verification of entitlement processes to be completed prior to the leave commencing.
• advise their manager or supervisor of an address or telephone number where they can be contacted whilst on leave.
• report to their immediate supervisor, as soon as practicable, if they are prevented, for any reason, from attendance at work or performing their duties advising of the reason of the absence, their expected return date and to maintain contact if the situation changes.
• who resume duty after any type of leave without pay in excess of 9 working days are required to advise they have resumed duty by:
  • submitting a Commencement Advice Form (CMA) 176k if they are Education staff; or
  • submitting an Appointment Authority Form (AAF) if they are Training staff. This form is available on the Employee Portal.
• who work part-time should submit the appropriate CMA or AAF form after 2 calendar weeks or more without pay.

• ensure that employee entitlements to Bereavement Leave, Natural Disaster Leave or leave for members of the State Emergency Service attending emergency situations are effectively managed.
• approve leave on the basis that it is believed that the request is genuine, that the leave applied for is appropriate in the circumstances.
• who are Education staff refer to the Delegations pages on One Portal to determine categories of leave which they may approve.
• who are Training staff refer to Workforce Delegations on the Employee Portal.
• track employee leave time to ensure that it does not accrue to an unmanageable amount.

• Verify actual leave entitlements of employees.
• Input leave application data into the human resource system and check computations.

Forms

• Education Employee Leave forms

Not applicable

Other relevant documents

• Policies Applicable to Education Employees/strategic/eppr/hr/hrmpr007/polapped.html
• Policies Applicable to Training Employees/strategic/eppr/hr/hrmpr007/polapptrain.html

Contacts

Employees requiring further information should seek advice from human resource personnel in their regional office:

For further information please contact: No results from phone include!

No results from phone include!

• HR-02-1: Leave Employee Services - Version: 2002
• HR-02-5: Time Off in Lieu Personnel Services - Version: 1998
• Emergent/Compassionate Leave Business Procedure - Version: Not Applicable
• Leave, Special - Conditions and entitlements for employees and commercial off-shore programs - Version: Not Applicable
• HRM-PR-007: Leave Entitlements for Employees - Version: 1.0 - 1.13