Managing department's information resources, including creating, capturing, registering, classifying, indexing, storing, retrieving, archiving and disposing of records. Also includes acquisition, evaluation, control and disposal of library and other information products, items kept for reference purposes, and provision of service to internal and external clients, based on information resources.
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Applies to all departmental business units, including schools, TAFE Institutes, corporate and regional offices. It outlines responsibilities that apply to information owners and data custodians to ensure departmental data and information are well managed.
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Provides essential requirements for classifying, labelling and handling information assets that are owned, managed or handled by the Department of Education and Training and its service providers.
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While customary information will continue to be made available to parents and students, under administrative access, that is, upon application in writing to the Principal, certain applicants are allowed access to certain documents held in schools.
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Identifies conditions for maintaining security of information and information systems within units of the Department of Education and Training.
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Defines intellectual property, responsibilities of departmental officers and processes for dealing with intellectual property.
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Outlines requirements for capture, creation, management, retention and disposal of Departmental records to meet legislative obligations and ensure access to accurate and reliable information. Details how full and accurate records of Departmental business activities can be established and maintained.
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Describes requirements for creation, application and maintenance of metadata: metadata standards, controlled vocabularies (thesauruses), resource discovery and information, records and data management. While not mandatory for schools, schools are encouraged to apply metadata to web pages and departmental records to enhance information management and resource discovery.
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Outlines factors that need to be considered when involved in identity management and the managing electronic identities of departmental employees, students and other users of the departmental network and/or systems; and implementing appropriate identity management access to ICTs.
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Describes how the department manages, provides access to, and encourages use of its information through online publication, application of appropriate Government Information Licensing Framework (GILF) licence, administrative access schemes and when a person makes an application under Right to Information and Information Privacy Acts.
IFM-PR-002: Information Ownership and Data Custodianship
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