SDV-PR-004: Employee Induction

• Public Service Act 2008 (Qld) Chapter 1, Part 3: section 25-26 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/P/PublicServA08.pdf
• Workplace Health and Safety Act 1995 (Qld) Part 1, Division 3, section 7 (2); Part 3, Division 1, section 27 (2) http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/W/WorkplHSaA95.pdf
• Education (Queensland College of Teachers) Act 2005 (Qld) Chapter 10 Part 1: section 235 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/E/EducQCTR05.pdf
• Right to Information Act 2009 (Qld) Chapter 1, Part 1, section 9 http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/R/RightInfoA09.pdf
• Information Privacy Act 2009 (Qld) Chapter 1, Part 1, section 10; Chapter 2, Part 1, section 27(1) http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/I/InfoPrivA09.pdf

• Directive 21/10: Employee performance management http://www.psc.qld.gov.au/library/document/directive/2010/2010-21-employee-performance-management.pdf
• Directive 11/10: Attendance - recording and reporting requirements (including public holidays) http://www.justice.qld.gov.au/__data/assets/pdf_file/0011/59078/attendance-recording-reporting-requirements-11-10.pdf
• Regulatory Assessment Statement System Guidelines http://www.treasury.qld.gov.au/office/knowledge/docs/ras-system-guidelines/index.shtml
• Workforce Strategic Plan http://deta.qld.gov.au/publications/strategic/other/workforce09-11.html
• Code of Conduct http://education.qld.gov.au/corporate/codeofconduct/intro.html
• Creating Healthier Workplaces http://education.qld.gov.au/health/
• Developing Performance Framework http://education.qld.gov.au/staff/development/performance/

• SDV-PR-001: Employee Professional Development including Study and Research Assistance Scheme (SARAS) /strategic/eppr/staff/sdvpr001/
• HRM-PR-010: Working With Children Check - Blue Cards /strategic/eppr/hr/hrmpr010/
• SMS-PR-012: Student Protection /strategic/eppr/students/smspr012/
• IFM-PR-006: Maintaining the Security of Department Information and Systems /strategic/eppr/information/ifmpr006/
• Vocational education and training (VET) policies and procedures http://www.training.qld.gov.au/about/vet-policies-procedures/index.html

Statement of intent

Policy position
The Department of Education and Training (DET) is committed to ensuring that all newly appointed employees receive a timely induction that provides clear expectations for their new role, together with information and resources that enable them to work in accordance with public service principles. Induction is an essential part of employee performance development and management. It contributes to the development of a positive workplace environment by supporting and engaging new employees.

Purpose
This procedure sets out the forms of induction to be provided to employees. The content of an induction will vary according to the individual's level of knowledge and experience.

Local induction provides information about the workplace including systems, policies, procedures, protocols, teams, equipment and facilities that employees need to know to function in their new role. It is helpful to provide a support person to help induct new starters into the local work environment. Human Resources forms and access applications are completed and submitted on the first day. Local induction programs are to include awareness of the application of Right to Information (RTI) and Information Privacy (IP) to the role.

Required training in the Code of Conduct and mandated (for employees working in schools and child care centres) Student Protection training, as well as Risk Management, Information Security Awareness training and a Financial Management program are available to DET employees online through the Learning Place and may be included in, or additional to, a local induction.

Depending on the scope of their role, employees may also undertake specific departmental and/or Public Service inductions. Legislation pertinent to the activities of the department, strategies, policies and procedures, government protocols, industrial instruments and data/document management systems are examples of content that employees in specific roles may be asked to work through over a period of time.

Senior Executive Service officers and policy officers are also expected to complete the Regulatory Assessment Statement (RAS) system online training .

Scope
Appropriate forms of induction apply to newly appointed, transferred or relieving employees and those returning to work after extended absences. Induction involves all permanent, temporary, casual and part-time staff from entry level to senior management.

Responsibilities

• provide newly appointed employees with accurate, current, appropriate and relevant information prior to and on arrival in the workplace
• provide a support person and adequate time for the new employee to complete an appropriate induction
• provide an induction that enables employees to adapt to their new job as quickly and smoothly as possible and that fosters the personal and professional development of new and existing employees
• provide information on the following, as appropriate to the individual's needs:
  • regional, divisional, TAFE Institute, branch and work unit/job specific information
  • local policies, procedures and initiatives applicable to the role
  • emergency information (e.g. First Aid Officers, emergency evacuation and lockdown procedures)
  • employment conditions
  • Code of Conduct
  • Information Privacy and Right to Information
  • Workplace Health and Safety
  • systems and data management in the workplace.
• provide additional targeted information to relevant personnel using resources such as:
  • the Flying Start induction toolkit for beginning teachers for Education Queensland (EQ) teachers and, where relevant, teacher aides
  • the DET induction program for public sector employees
  • Regulatory assessment statement system guidelines for Senior Executive Officers and policy officers
• individualise and print checklist 151k
• sign completed checklist 151k and place in employees' local personnel file.

Content is to be modified as appropriate for different individuals, positions, work units and other local contexts.

• participate in the induction process
• access induction materials provided
• ask questions to clarify understanding and discuss any additional needs with supervisor
• sign the checklist 151k confirming receipt of information
  

Forms

• Local induction exemplar checklist 151k

• Not Applicable

Other relevant documents

• Flying Start Induction Toolkit for Beginning Teachers http://education.qld.gov.au/staff/development/pdfs/flying_start_toolkit.pdf
• DET Induction Program for Public Sector Employees http://deta.qld.gov.au/staff/induction/
• DET Right to Information websitehttp://deta.qld.gov.au/right-to-information/

Contacts

For further information regarding Employee Induction, please contact:

• SDV-PR-004: Employee Induction - Version: 1.0, 2.0, 3.0, 4.0, 4.1