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Restrict content in Joomla

Objectives:

Without using the MIS permission system:

Provide Registered user content in Joomla.
Provide Staff only content in Joomla.
Understand why the you are not authorised to view this content error occurs.

Log in as administrator

Log into Joomla as an administrator by going to http://yourschool.eq.edu.au/wcms/administrator or by clicking on the Administrator link in your menu.
Restrict website menu link of your choice
1. Open Menu > Main Menu (or menuOfYourChoice).
2. Open target Menu Item (e.g. click on Our School above to edit link settings) to set restriction.
3. Change Access Level to Registered (OR step 4)
  - Public have no MIS accounts and are therefore restricted.
  - Staff/students from other schools are invalid.
  - Staff/student accounts only in your school MIS are valid.
  Registered login - your school MIS accounts only
  
  Link becomes visible to school community after having logged into the Members Area with a valid MIS account in your school.
4. Change Access Level to Special
  - Public have no MIS accounts and are therefore restricted.
  - Staff/students from other schools are invalid.
  - Registered accounts in your school MIS are now also invalid.
  - ONLY local school special accounts have access.
  Special login - Author, Editor, Manager and Administrator roles
  
  This link becomes visible only to:
  - Registered user accounts which have been elevated via the User manager to Author, Editor or Manager role;
  - AND to the top level MIS administrator and portal administrators who have been assigned Edit Portal Content delegated rights.
5. Click Save button (top-right).
Move items to be restricted to pre-created Registered menu

As per heading 2 (above) - navigate to the Menu Item/s you wish to make registered viewing only.

Select the items (select menu-box/s on the left of each item in the list) and then click the Move button (top-right).

Select user-menu from the Move to Menu list and then click the Move button (top-right).

The user-menu itself is set to registered so no changes need to be made at the menu-link level.

By moving these items to the user menu they are automatically restricted from the public.

Using this method you could create a menu restricted to the Special group and move items there to restrict viewing access even more.

Important Warning:

Regarding the you are not authorised to view the content issue:

Do not set content items (Article Manager) or structures (Section or Category Manager) to anything other than public.
All restriction of content should be controlled via the menu system, either in Menu Manager (for individual items) or by restricting a whole menu structure.
If the menu item/structure is registered or special view only, the content cannot be viewed even if the content page or structure is set to public view.
If the content is not set to public and the menu link is, when clicked, the system will display you are not authorised to view the content. This is poor web practice.

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