Challenge low ropes and group activities

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Guideline review date: 28 October 2021

This guideline is provided to support schools in implementing the managing risks in school curriculum activities procedure.

The CARA planner must be used for the specific school context in conjunction with this guideline considering additional risks, hazards and controls and including environmental, facility, equipment and student considerations.

For activities beyond the scope of this guideline, complete a CARA record using the CARA generic template.

Activity scope

This guideline relates to student participation in low ropes courses and group challenge activities to support curriculum delivery.

Low ropes activities refer to any activity that requires an individual or pair to complete an element conducted on a purpose-built facility for which the appropriate safety is achieved through safe and effective spotting.

Group activities refers to any activity undertaken by a small to large group conducted on a purpose-built facility for which the appropriate safety is achieved through safe and effective spotting or adult supervisor directed dismount.

Where the participant's safety can no longer be achieved by spotting, refer to challenge high ropes guideline.

Depending on the scope of this activity, other risk assessments may be required when planning. Curriculum activities encompassing more than one CARA guideline (e.g. challenge low ropes and group activities while camping) must comply with the requirements of all CARA guidelines appropriate to the activity.

Schools should consider conducting this activity at a Department of Education Outdoor and Environmental Education Centre (OEEC) and consult with OEEC centre staff for risk assessment requirements.

For activities conducted at a non-Department of Education venue, and/or when engaging external expertise, request written risk assessment advice and attach it to this CARA record.

For activities conducted off-site, schools must comply with the school excursions procedure.

Risk level

Medium risk
Low ropes and group activities conducted at a purpose-built facility for which the appropriate safety is achieved through safe and effective spotting.

Activity requirements

If any requirement cannot be met, the activity must not occur.

If any other safety recommendation cannot be met, modify the activity (or elements of it) and/or identify and use the hierarchy of controls to implement alternative control measures to meet or exceed the minimum safety standard.

All risk levels

Reference to Australian adventure activity standard, challenge courses Australian adventure activity good practice guide is required when planning this activity.

Permission/permits are required to be obtained from land managers (e.g. QGPF, local councils or private landholders), if applicable.

Assessment and management of risks associated with working at heights must occur.

Inspection and maintenance of the ropes course must comply with AS2316.2.2:2016—artificial climbing structures and challenge courses flying foxes and challenge ropes courses—operation requirements.

Routine visual checks must be carried out by the adult supervisor leading the activity before each use of the course to ensure there is no obvious damage; the site is safe and; the integrity of the safety systems.

Operational inspection must be carried out by an adult supervisor who has a statement of attainment from a Registered Training Organisation (RTO) covering SISOCHC005—manage challenge course or similar every 3 months, or as indicated in the manufacturer's instruction, to confirm no damage or degradation.

Periodic inspection must be carried out at least once every year by an independent certified inspection body (e.g. registered builder of challenge ropes courses) and to include routine visual check; operational inspection; assessment of worn components; and where the inspector deems necessary dismantling of parts; excavation to reveal condition of items underground and/or routine proof testing.

If challenge ropes course is built in trees, the trees must be inspected by a competent person annually or as advised by the manufacturer of the ropes course.

Records and/or certification of inspections must be made available to participating schools.

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Students

Emergency and first-aid

Emergency plans and injury management procedures must be established for foreseeable incidents (e.g. evacuations procedure, snake bites).

Adult supervisors must have:

emergency contact details of all participants
a medical alert list and a process for administering student medication
communication equipment suitable to conditions (e.g. two-way radio, mobile phone) and a process for obtaining external assistance and/or receiving emergency advice. Note that battery life can be impacted by weather conditions.
recovery/rescue equipment suitable to the location (e.g. emergency position-indicating radio beacon [EPIRB] or personal locator beacon [PLB], flares)
an appointed emergency contact (e.g. the Principal, a park ranger, or local police) who is provided with a route card listing activity details (outline of the route to be followed, the number and names of the party, the estimated time of departure/arrival
emergency shelter/protection locations and alternative routes that consider foreseeable emergencies (e.g. injury, bushfire, thunderstorm, extreme temperature, tides).

Safety procedures must be determined for the location (e.g. out-of-bounds areas, location of first aid support and equipment).

Access is required to first aid equipment and consumables suitable for foreseeable incidents.

An adult with current emergency qualifications is required to be quickly accessible to the activity area. Emergency qualifications include:

HLTAID009—provide cardiopulmonary resuscitation (CPR)
HLTAID010—provide basic emergency life support
HLTAID011—provide first aid
HLTAID013—provide first aid in remote situations
or equivalent competencies.

Induction and instruction

Consent

Parent consent (DOCX, 306KB) is required for all activities conducted off-site.

Supervision

Principals make final supervision decisions for the activity. Sufficient adult supervision must be provided to manage the activity safely (including emergency situations).

Due to the risk associated with falls from height, spotters must be used in order to protect the participant’s upper body and head from heavy contact with the ground. Spotters are required when the feet of the participant are up to 1.8m above the ground (Australian Standard AS 2316.2.1:2016). If participant's feet are over 1.8m above the ground refer to the challenge high ropes guideline.

For activities with students with a medical condition or disability that may impact on safety during the activity, consultation with parents is required prior to allocating supervision to determine the impact of students' medical condition or disability on safety during the activity.

The number of adult supervisors required to fulfil emergency and supervision roles must consider the nature of the activity, students’ ages, abilities and specialised learning, access and/or health needs. The challenge courses Australian adventure activity good practice guide should be consulted for supervision ratios.

Before the activity, all adult supervisors:

must be familiar with the contents of the CARA record
must assess weather conditions, and obtain accurate information on tides, depths, currents and other expected water conditions (if applicable) prior to undertaking the activity, inspecting the intended location in order to identify variable risks, hazards and potential dangers.

During the activity, all adult supervisors:

must be readily identifiable
must closely monitor students with health support needs
must closely monitor all students, removing participants for the safety of the group or individuals, if applicable
must comply with control measures from the CARA record and adapt as hazards arise
must suspend the activity if the conditions become unfavourable (e.g. poor visibility, extreme temperatures, thunderstorms).

Supervisor qualifications

Principals make final decisions in determining supervisor capability (competence, relevance and currency) and are responsible for encouraging and enabling school-based activity supervisors to raise their qualifications to improve safety standards.

All adult supervisors must comply with the working with children authority—blue cards procedure and be able to identify, and respond to, risks or hazards that may emerge during the activity.

A registered teacher must be appointed to maintain overall responsibility for the activity.

At least one adult supervisor is required to be:

a registered teacher with competence (knowledge and skills) and experience in leading challenge low ropes activities or
an adult supervisor, working under the direct supervision of a registered teacher, with qualifications SISOCHC001—lead challenge course sessions, low elements or similar.

Refer to the challenge courses Australian adventure activity good practice guide and SIS—Sport, fitness and recreation training package for further information on supervisor qualifications.

Facilities and equipment

The qualified adult supervisor of the activity, in consultation with the principal, determines the requirements for facilities and equipment appropriate to the local context.

Location must be suitable for the activity being undertaken. Undertake a reconnaissance of new or infrequently used locations to ascertain suitability.

Equipment must be sized to match the ability and strength of students.

All equipment must be used in accordance with the manufacturer’s instructions.

A process for checking for damage for all equipment used in the activity must be established and employed.

A log of equipment use, maintenance and inspection for each course must be kept and made available to participating schools upon request.

Equipment (e.g. harnesses, helmets, ropes, lanyards) must be retired by manufacturer’s nominated expiry date or when significant wear appears that could impact the safety of the participant. A retirement of equipment policy developed.

Procedures and systems used should be consistent throughout the challenge course activity session.

Participants must wear personal protective equipment as relevant (e.g. firmly fitting enclosed non-slip footwear, clothing appropriate to activity and weather conditions).

Where a spotter cannot effectively reach mid-torso of the climber, participants must wear secured and correctly fitted helmets compliant with International Mountaineering and Climbing Federation (UIAA), European Community (CE) standard or equivalent (refer to UIAA safety standards for more information) for the duration of the activity. If helmets are worn they must be secured and correctly fitted for the duration of the activity and must meet Australian Standards.

If the feet of the participant are above 1.8m, additional fall protection must be applied.

If privately owned equipment is being used, Principal approval and owner consent/insurance details must be obtained prior to the activity.

Hazards and controls

Further to those listed, include any additional hazards and control measures considering the local context of the activity.

Environmental hazards	Control measures
Animal bites Stings Infection	Adhere to established practices regarding the use of insect repellent, outlined in insect viruses and allergies. Brief all participants on basic first aid procedures for biological hazards they may encounter (e.g. snakes, ticks, leeches).
Environmental conditions Weather Surrounds Surfaces	The school’s sun safety strategy must be followed. Follow the managing excessive heat in schools guidelines when participating in very hot or extreme heat conditions. Monitor participants for cold related illness (e.g. hypothermia) in cold weather conditions. Ensure drink breaks occur regularly. Make water available for individual participants between drink breaks.
Facilities and equipment hazards	Control measures
Faulty or dangerous equipment	Check equipment prior to the start of each session. Pay particular attention to fastening systems when removable rope systems are used.
Student considerations	Control measures
Injury	Students aware of the location of emergency and first-aid equipment.
Physical exertion Exhaustion and fatigue	Continuously monitor students for signs of fear, hesitancy, loss of balance, fatigue, disorientation and/or exhaustion. Adopt system of signals to clearly communicate the need for assistance if in difficulty.
Student issues	Conduct appropriate lead-up activities (e.g. trust, cooperation, communication). Provide suitable options to allow 'challenge by choice'. Provide scaffolded experiences to build participant skill level, knowledge and experience. Guide students through an activity or provide a demonstration prior to undertaking the activity. Use trained, competent spotters. Remove accessories (e.g. jewellery, lanyards) before participating. Ensure fingernails and hair do not pose a hazard. Implement procedures (e.g. buddy system, roll marking mechanisms) to account for all participants.
Visibility	Ensure staff can easily recognise those students with health support needs and are familiar with their needs.

Additional links

Outdoors Queensland

Disclaimer

This information is developed and distributed on this website by the State of Queensland for use by Queensland state schools only.

Use or adaptation of, or reliance on, this information by persons or organisations other than the State of Queensland is at their sole risk. All users who use, adapt or rely on this information are responsible for ensuring by independent verification its accuracy, currency and appropriateness to their particular circumstances. The State of Queensland makes no representations, either express or implied, as to the suitability of this information to a user's particular circumstances.

To the full extent permitted by law, the State of Queensland disclaims all responsibility and liability (including without limitation, liability in negligence) for all expenses, losses, damages and costs arising from the use or adaptation of, or reliance on, this information.

Links to external websites are for convenience only and the State of Queensland has not independently verified the information on the linked websites. It is the responsibility of users to make their own decisions about the accuracy, currency, reliability and correctness of the information at these external websites.

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CARA guidelines