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Textbook and resource allowance

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Purpose

The department provides assistance to parents of secondary school age students attending state and approved non-state schools to contribute towards the cost of textbooks and learning resources.

Duration of program

Ongoing

Eligibility

Refer to the Textbook and Resource Allowance (TRA) procedure for information about eligibility requirements for this allowance.

Allocation of funds

Information for parents

Allowance rates for the current year are shown below.

The allowance is paid automatically to state and non-state schools, and parents of students in registered home schooling, based on enrolment data. The Textbook and Resource Allowance procedure provides more information about how the allowance works.

Parents of state school students, and state school students identified as independent students, receive the allowance as a reduction in participation fees for the school’s Student Resource Scheme. Where a school does not operate a Student Resource Scheme, or a parent chooses not to participate in the scheme, the school pays the allowance directly to parents. Parents that have not agreed to participate in a Student Resource Scheme should contact the school directly if they do not automatically receive the payment.

Parents of students in registered home school are paid the allowance directly by the department.

Non-state schools factor the allowance into the calculation of school fees.

Information for schools

For state schools

Textbook and Resource Allowance is calculated on full–time equivalent (FTE) enrolment census data. For most schools, payments will be made automatically without the need for manual claim forms. See part 1 for payment details and timeframes.

Given the additional complexity of enrolment profiles in Schools of Distance Education (SDE) and campuses of the Australian Agricultural College, separate hard copy claim processes will be used. See part 2 for payment details and timeframes.

For non-state schools 

See part 4 for payment details and timeframes.

  • Only one entitlement of Textbook and Resource Allowance is payable per eligible student per annum.
  • Part-time students receive a proportion of the full time rate.
  • Ungraded and special school students will be paid according to their age at 1 January:
    • students 12 – 15 years of age on 1 January – Years 7–10 rate
    • students 16 – 17 years of age on 1 January – Years 11–12 rate
  • Payments to all schools are based upon the State Government Survey Data Collection for non-state schools. No claim forms are required.

No claims can be made for students who are enrolled after the annual Survey Data Collection, which is conducted on the last Friday of February.

Payment details

Part 1 – Secondary schools and special schools

(see separate process for SDEs and Agricultural Colleges)

TimeframeActivity
January/FebruaryInitial payment of 80% of entitlement based on FTE state school enrolments (July census from previous year)
April/MayAdjustment payment based on February enrolment data for the current year (subject to availability of validated census data)
September/October

Supplementary payments based on July enrolment data.

New enrolments entering schools between March and July will be identified and payments made.

The few students who enrol and then leave between the February and July census dates will not attract a TRA payment from the department.

Schools are required to pay the equivalent value of the TRA to the parent/caregiver or the next school.

Students who commence studies after the first Friday in August have no entitlement

Part 2 – SDE and Agricultural Colleges

TimeframeActivity
March Combined Initial and Adjustment payment based on eligible students at the end of February and submitted on hard copy claims to Finance Branch by 31 March
August Supplementary payments based on eligible students enrolled between February and 31 July and not previously claimed by any other Queensland school. Hard copy claims to be submitted to Finance Branch by 31 August 

Part 3 – Children registered for home education

TimeframeActivity
March Eligible children included in approved School Appropriation Payment Application (SAPA)​ Home Education Unit batches
August Eligible children included in approved SAPA Home Education Unit batches, not previously claimed in the same year

Note: No claims can be made for students who commence studies after the first Friday in August. Any claim received after 30 November will not be considered for payment. Retrospective payments are not made for benefits in previous years.

Part 4 – Non-state schools

TimeframeActivity
January
80% of the estimated entitlement in late January, based on a school's previous year Survey Data Collection
May/June
Balance of the entitlement in May/June, based on a school's survey data collection for that year

Allowance rates

Year levelAmount
Years 7 to 10 $127 per student per annum
Years 11 to 12 $276 per student per annum
Two year full–time course at an Agricultural College $276 per student per annum

Part–time students are entitled to the relevant FTE fraction of the allowance.

Pro rata refunds and payments

Where a student leaves a Queensland state secondary school after the end of February, the transferring school will pay a pro rata refund of TRA to the parent.

In order to achieve consistency among state schools, pro rata refunds and payments should be made on the basis of a 40–week school year.

How to apply

All schools other than SDE, Milpera State High School and Australian Agricultural College campuses in Queensland will receive payments automatically based on census data. No manual claim forms will be required.

Schools making manual claims will receive relevant forms directly from Finance Branch when required.

Parents will automatically be paid the allowance either as a reduction in school fees or as a direct payment. Parents who do not wish to participate in a state school’s Student Resource Scheme, and therefore receive the payment directly from the school, will need to inform the school by returning the Participation agreement form provided by the school, including payment details (e.g. bank account details).

Data requirements

Data requiredData sourceTime collected
Enrolments (State high schools and special schools)OneSchool (OS) data maintained by schoolsFebruary, July
Student enrolment counts by year level - NSSState Survey Data Collection for non-state schoolsFebruary
Enrolments (SDE and Agricultural Colleges​)Eligible students at the end of February and submitted on hard copy claims to Finance BranchMarch, August
Children registered for home educationThe Home Education Unit submits approved SAPA batch
March, August/September

Further information

For further information please refer to the following websites or the contact details:

Contact us

For school enquiries regarding TRA payments, please contact:
School Financial Resourcing
Phone: (07) 3034 5817

For parent enquiries regarding eligibility and payment arrangements for TRA, please contact your school directly.
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Last updated 28 June 2019