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Textbook and resource allowance

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Purpose

The department provides assistance to parents of secondary school age students attending state and approved non-state schools to contribute towards the cost of textbooks and learning resources.

Duration of program

Ongoing.

Eligibility

The following students are eligible:

  • students attending approved schools in Years 7 to 12
  • students who are attending in Years 7 to 12 and attending state special schools and non-state special schools holding funding approval
  • students undertaking courses in Australian Agricultural College campuses in Queensland equating to and in lieu of Years 11 to 12
  • students registered for home education in Queensland age equivalent to Years 7 to 12.

The following students are not eligible:

  • students enrolled as international students
  • students enrolled in a Centre for Continuing Secondary Education (CCSE)
  • students undertaking part–time distance education from a non-state school accredited for distance education
  • students enrolled after the first Friday in August.

Allocation of funds

Parents have the option to receive the allowance directly or as an offset of fees associated with participation in any school textbook and resource scheme (except in the case of parents of children registered for home education who receive the allowance directly). This option is made available to each parent annually.

Textbook and Resource Allowance is calculated on full–time equivalent (FTE) enrolment census data. For most schools, payments will be made automatically without the need for manual claim forms. See part 1 for payment details and timeframes.

Given the additional complexity of enrolment profiles in Schools of Distance Education (SDE) and campuses of the Australian Agricultural College, separate hard copy claim processes will be used. See part 2 for payment details and timeframes.

Textbook and Resource Allowance is closely linked with Student Resource Schemes in most schools. Pro rata refunds of Textbook and Resource Allowance are often combined with refunds under student resource schemes.

Payment details

Part 1 – Secondary schools and special schools

(see separate process for SDEs and Agricultural Colleges)

TimeframeActivity
January/FebruaryInitial payment of 80% of entitlement based on FTE state school enrolments (July census from previous year)
April/MayAdjustment payment based on February enrolment data for the current year (subject to availability of validated census data)
September/October

Supplementary payments based on July enrolment data.

New enrolments entering schools between March and July will be identified and payments made.

The few students who enrol and then leave between the February and July census dates will not attract a Textbook and Resource Allowance (TRA) payment from the department.

Schools are required to pay the equivalent value of the TRA to the parent/caregiver or the next school.

Students who commence studies after the first Friday in August have no entitlement.

Part 2 – Schools of Distance Education (SDE) and Agricultural Colleges

TimeframeActivity
March Combined Initial and Adjustment payment based on eligible students at the end of February and submitted on hard copy claims to Finance Branch by 31 March.
August Supplementary payments based on eligible students enrolled between February and 31 July and not previously claimed by any other Queensland school. Hard copy claims to be submitted to Finance Branch by 31 August.

Part 3 – Children registered for home education

TimeframeActivity
March Eligible children included in approved School Appropriation Budget Application (SABA)​ Home Education Unit batches.
August Eligible children included in approved SABA Home Education Unit batches, not previously claimed in the same year.

Notes

No claims can be made for students who commence studies after the first Friday in August.
Any claim received after 30 November will not be considered for payment.
Retrospective payments are not made for benefits in previous years.

Allowance rates

Year levelAmount
Years 7 to 10 $127 per student per annum
Years 11 to 12 $276 per student per annum
Two year full–time course at an Agricultural College $276 per student per annum

Part–time students are entitled to the relevant FTE fraction of the allowance.

Pro rata refunds and payments

Any students transferring after the end of February from any Queensland secondary school (state or non-state), a pro rata refund of TRA will be paid to the parent.

In order to achieve consistency among schools, pro rata refunds and payments should be made on the basis of a 40–week school year.

How to apply

All schools other than SDE, Milpera State High School and Australian Agricultural College campuses in Queensland will receive payments automatically based on census data. No manual claim forms will be required.

Schools making manual claims will receive relevant forms directly from Finance Branch when required.

Data requirements

Data requiredData sourceTime collected
Enrolments (State high schools and special schools)OneSchool (OS) data maintained by schoolsFebruary, July
Student enrolment counts by year level - NSSState Survey Data Collection for non-state schoolsFebruary
Enrolments (SDE and Agricultural Colleges​)Eligible students at the end of February and submitted on hard copy claims to Finance BranchMarch, August
Children registered for home educationThe Home Education Unit submits approved SABA BatchMarch, August/September

Further information

For further information please refer to the following websites or the contact details:

Contact us

For school enquiries regarding TRA payments, please contact:
School Financial Resourcing
Phone: (07) 3034 5817

For parent enquiries regarding eligibility and payment arrangements for TRA, please contact:
Financial Business Policy
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Last updated 24 January 2019