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Administrative Assistance Enhancement Program (Special Schools)

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Purpose

To assist special schools with the ability to fund Administrative Assistance Enhancement Program (AAEP) AO2 support.

Duration of program

Ongoing

Eligibility

State Special Schools

Allocation of funds

Special Schools are paid an appropriation equivalent to a notional entitlement of AAEP AO2 hours per week. These hours are calculated using professional staff FTE located at the host school. Calculated hours are adjusted according to the actual hours expended by permanent administrative support staff employed at the school. The residual hours are then multiplied by the hourly wage rate for administrative officers and the number of school weeks in the semester.

Calculation of notional AAEP AO2 hours for special school and where applicable, hosted special education services, is as follows:

Special school

Semester allocation:

H = [(2.6 x P) + BA (truncated to an integer value) - BM hours (result must be a minimum of 5 hours) - AO2 hours] x AAEP rate x 20 (weeks per semester)

Special School Early Childhood Development Programs (ECDP)

Semester allocation:

H = (2.6 x P) + 5.6 (truncated to an integer value)

Where:

P = Professional staff
H = notional hours of assistance per week
BM (converted) = 36.25 hours for 1 FTE x charge rate (refer to Table A)
AO2 (AAEP) hours = AO2 (AAEP) FTE x 41.33 hours
AAEP rate = As advised by School Financial Resourcing
BA = Base allocation rate (refer to Table A)
BM classification Base allocation Charge rate
SEP/ECDP5.60
No BM allocated250
AO42650.75
AO53358
AO640.2565.25

Note: A minimum of 5 casual hours per week applies with Business Managers except where the school may have a converted AO2/AAEP position.

For the purposes of AAEP, eligible professional staff are:

  • Special school Teacher FTE (incl. Principal, Deputy Principal, HOCs, Teachers, NCT, CCT)
  • SEP/ECDP Teacher FTE
  • Education Program Officers
  • Nurses
  • Occupational Therapists
  • Physiotherapists
  • Speech Language Therapists
  • Psychologists
  • Advisory Visiting Teachers (SWD).

Payment details

Payment During month of Proportion of allocation paid
Semester 1, payment 1February80% of estimated semester 1 allocation
Semester 1, payment 2AprilBalance of actual semester 1 allocation
Semester 2, payment 1July80% of estimated semester 2 allocation
Semester 2, payment 2OctoberBalance of actual semester 2 allocation

Data requirements

Data Source Time collected
Number of professional staffHuman Resources Branch - Workforce ResourcingMarch/September
BSM (converted) hoursHuman Resources Branch - Workforce ResourcingMarch/September
AO2(AAEP) FTEHuman Resources Branch - Workforce ResourcingMarch/September
AAEP RateFinance BranchMarch/September

Recoupment process

Overpayments may occur where mid-semester adjustment calculations using current data result in an entitlement smaller than the initial payment. In those circumstances, a recoupment may be made from the school.

Further information

Queensland State Schools School Staffing Guidelines (Students with Disabilities-School Support Staff - Administrative Assistance Enhancement Program).

Contact

Central Queensland
Telephone (07) 4842 8300

Darling Downs and South West
Telephone (07) 4616 3771

Far North Queensland
Telephone (07) 4046 5222

Metropolitan
Telephone (07) 3422 8352

North Coast
Telephone (07) 3203 9000

North Queensland
Telephone (07) 4758 3222

South East
Telephone (07) 5656 6688

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Last updated 22 December 2020