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Conversion of unused credits to cash—School Budget Solution (Staffing) annual reconciliation process

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Purpose

To advise schools of the timeframes associated with the end of year School Budget Solution (Staffing) reconciliation process.

Duration of program

Annual ongoing.

Eligibility

All state schools.

Allocation of funds

Funds are provided to schools as an annual appropriation based on their net position from profile credits, eligible school based staff absences less any recorded usages.

The payment amount of determined by: Net staffing unit days x TRS daily rate.

Payment details

Type Time Proportion
Semester 1 April/May 100% (Net staffing unit days credit position)

Data requirements

Conversion data is extracted from the School Budget Solution (Staffing) once submitted by schools and confirmed by regions.

Data Source Time collected
Reconciled staffing unit days SBS annual reconciliation process January to March
TRS daily rate Finance branch January

Recoupment

When a school results in a negative credit (overall net usage position), their bank account will be swept as part of this process. Prior to any negative sweeps being processed, Finance will review the school’s bank to ensure that no school is put in an overdraft position.

In the event that there are insufficient funds available in the school’s bank account, the recoupment will be placed on hold and Central Office will negotiate with the school a better time to process the recoupment.

How to apply

Schools use School Budget Solution (Staffing) to submit their end of year reconciliation for confirmation by their regional office by the agreed reconciliation submission date in Term 4 each year.

Regional offices review and confirm submitted reconciliations by the agreed reconciliation confirmation date in Term 1 the following year.

Human Resources Central Office extracts school level reconciliation data from School Budget Solution (Staffing) which forms the basis of the payment or recoupment to schools in April/May each year.

Contact

Central Queensland
Telephone: (07) 4842 8300

Darling Downs and South West
>Telephone (07) 4616 3771

Far North Queensland
Telephone (07) 4046 5222

Metropolitan
Telephone (07) 3422 8352

North Coast
Telephone (07) 3203 9000

North Queensland
Telephone (07) 4758 3222

South East
Telephone (07) 5656 6688

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Last updated 24 December 2020