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Conversion of unused credits to cash—School Budget Solution (Staffing) annual reconciliation process

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​​​​Purpose

To advise schools of the timeframes associated with the end of year School Budget Solution (Staffing) reconciliation process.

Duration of program

Annual ongoing

Eligibility

All state schools.

Allocation of funds

Funds are provided to schools as an annual appropriation based on their net position from profile credits, eligible school-based staff absences less any recorded usages.

The payment amount of determined by: Net staffing unit days x Semester 2 TRS daily rate.

Payment details

Type Time Proportion
Semester 1 March
100% (Net staffing unit days credit position)

Schools must utilise these funds for the employment of staff, or professional development in the case of teachers, in accordance with the Queensland state school staffing resource policy.

Data requirements

Conversion data is extracted from the School Budget Solution (Staffing) once submitted by schools and confirmed by regions.

Data Source Time collected
Reconciled staffing unit days SBS annual reconciliation process January to March
TRS daily rate Finance branch July

Recoupment

When a school results in a negative credit (overall net usage position), their bank account will be swept as part of this process. Prior to any negative sweeps being processed, Finance will review the school’s bank balance to ensure that no school is put in an overdraft position.

In the event that there are insufficient funds available in the school’s bank account, the recoupment will be placed on hold and Central Office will negotiate with the school a better time to process the recoupment.

How to apply

Schools use School Budget Solution (Staffing) to submit their end of year reconciliation for confirmation by the agreed reconciliation submission date in January each year.

Human Resources extracts school level reconciliation data from School Budget Solution (Staffing) which forms the basis of the payment or recoupment to schools in March each year.

Contact

School Budget Solution (Staffing) Team
Email: sbs.staffing@qed.qld.gov.au​

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Last updated 25 January 2023