Purpose
To assist special schools with the ability to fund Administrative Assistance Enhancement Program (AAEP) AO2 support.
Duration of program
Ongoing
Eligibility
State special schools
Allocation of funds
Special schools are paid an appropriation equivalent to a notional entitlement of AAEP AO2 hours per week. These hours are calculated using professional staff full time equivalent (FTE) located at the host school. Calculated hours are adjusted according to the actual hours expended by permanent administrative support staff employed at the school. The residual hours are then multiplied by the hourly wage rate for administrative officers and the number of school weeks in the semester.
Calculation of notional AAEP AO2 hours for special school and where applicable, hosted special education services, is as follows:
Special school
Semester allocation:
H = [(2.6 x P) + BA (truncated to an integer value) - BM hours (result must be a minimum of 5 hours) - AO2 hours] x AAEP rate x 20 (weeks per semester)
Special school Early Childhood Development Programs (ECDP)
Semester allocation:
H = (2.6 x P) + 5.6 (truncated to an integer value) - BM hours* (result must be a minimum of 5 hours) - AO2 hours^] x AAEP rate x 20 (weeks per semester)
Where:
P = Professional staff
H = Notional hours of assistance per week
BM (converted) = 36.25 hours for 1 FTE x charge rate (refer to Table A)
AO2 (AAEP) hours = AO2 (AAEP) FTE x 41.33 hours
AAEP rate = As advised by School Financial Resourcing
BA = Base allocation rate (refer to Table A)
Table A
| SEP/ECDP | 5.6 | 0 |
| No BM allocated | 25 | 0 |
| AO4 | 26 | 50.75 |
| AO5 | 33 | 58 |
| AO6 | 40.25 | 65.25 |
Note: A minimum of 5 casual hours per week applies with Business Managers (BM), therefore where the BM calculation results are less than 5 then a minimum of 5 is used in further calculations.
For the purposes of AAEP, eligible professional staff are:
- special school teacher FTE (including principal, deputy principal, HOCs, Teachers, NCT, CCT)
- SEP/ECDP teacher FTE
- education program officers
- nurses
- occupational therapists
- physiotherapists
- speech language therapists
- psychologists
- advisory visiting teachers (SWD).
School Appropriation Payment Application (SAPA) formula exceptions:
- 3102 Queensland Children's Hospital School—does not receive this funding due to having a different funding arrangement
- 3365 North Lakes College—Early Childhood Development Program (ECDP)—does not attract this funding due to host situation change from Term 3 2022.
Payment details
| Semester 1, payment 1 | February | 80% of estimated Semester 1 allocation |
| Semester 1, payment 2 | April | Balance of actual Semester 1 allocation |
| Semester 2, payment 1 | July | 80% of estimated Semester 2 allocation |
| Semester 2, payment 2 | October | Balance of actual Semester 2 allocation |
Data requirements
| Number of professional staff | Human Resources Branch—Workforce Resourcing | March/September |
| BSM (converted) hours | Human Resources Branch—Workforce Resourcing | March/September |
| AO2(AAEP) FTE | Human Resources Branch—Workforce Resourcing | March/September |
| AAEP Rate | Finance Branch | March/September |
Recoupment process
Overpayments may occur where mid-semester adjustment calculations using current data result in an entitlement smaller than the initial payment. In those circumstances, a recoupment may be made from the school.
Further information
Queensland state schools school staffing guidelines (students with disabilities—school support staff—Administrative Assistance Enhancement Program).
Contact
Central Queensland
Phone: (07) 4842 8300
Darling Downs South West
Phone: (07) 4616 3771
Far North Queensland
Phone: (07) 4046 5222
Metropolitan North
Phone: (07) 3203 9050
Metropolitan South
Phone: (07) 3422 8352
North Coast
Phone: (07) 3203 9000
North Queensland
Phone: (07) 4758 3222
South East
Phone: (07) 5656 6688