Purpose
To advise schools of the timeframes associated with the end of year unused staffing allocation rollover and conversion process.
Duration of program
Annual ongoing
Eligibility
All state schools
Allocation of funds
Funds are provided to schools as an annual appropriation based on their net position when a holistic view of school staffing is taken by combining notional staffing allocations and staffing appropriations, minus usage—School Budget Solution (SBS) usages and school purchases.
A threshold cap applies to the amount of unused staffing that can be rolled over, or paid as cash. The cap amount is equivalent to 3 staffing units remains unchanged for the amount of staffing specific resourcing to be carried forward to the next school year.
A staffing unit amount is determined by: number of school days × Semester 2 Teacher Relief Scheme (TRS) daily rate.
Final eligible payment amounts will be calculated centrally.
Payment details
| Semester 1 | March | 100% (eligible credit payment) |
Following the March payment, recoupments will occur, coinciding with the Department of Education's pay day within the following fortnight as determined by HR and Payroll services.
Schools must utilise these funds in accordance with the Queensland state school staffing resource policy.
Data requirements
Conversion data is extracted from the SBS (staffing) once submitted by schools and confirmed by regions.
| Staffing appropriations | School financial resourcing | February |
| Notional allocation balance | SBS | February |
| School purchase amount (calendar year) | School financial resourcing | February |
| TRS daily rate | School financial resourcing | July |
Recoupment
When a school exceeds their notional allocation in SBS—or in some instances where the amount of unused staffing exceeds the allowable maximum cap funds—their bank accounts will be swept. Prior to any sweeps being processed, Finance will review the school’s bank balance to ensure that no school is put in an overdraft position.
In the event that there are insufficient funds available in the school’s bank account, the schools are to apply for support through the established financial hardship provision as per the
payments to state schools framework.
How to apply
Schools do not need to apply as all data is extracted centrally from the relevant human resource and finance systems.
Contact
School Resourcing team
Email:
sbs.staffing@qed.qld.gov.au