Purpose
To assist schools with planned and unplanned school maintenance requirements.
- Planned maintenance includes identified scheduled maintenance (e.g. replacing carpet, repainting).
- Unplanned maintenance includes repairs and breakdown.
Duration of program
Ongoing
Eligibility
All state school facilities are eligible, excluding Public Private Partnership (PPP) schools.
School principals and their communities can use either maintenance delivery option listed below.
- Partnership with QBuild (Department of Energy and Public Works) to deliver all maintenance services.
- School managed under Direct to Market (D2M) strategy, whereby the school sources local contractors to deliver planned, emergency and unplanned maintenance. In selecting this option, schools must adhere to all associated departmental requirements.
The funding allocation is provided to schools either notionally (QBuild delivery) or deposited directly to the school bank account (D2M delivery).
Schools are required to nominate their maintenance delivery option in May each year to their regional infrastructure team to facilitate advice to QBuild (for QBuild delivery) and scheduling of the July appropriation (for D2M delivery).
Expenditure guidelines
Schools should follow the processes set out in the
School Asset Maintenance Procedure.
Schools report on planned maintenance expenditure through OneSchool cost centre 2067 and emergency routine breakdown maintenance through cost centre 2068.
Allocation of funds
An annual budget is allocated to schools based on the following factors and weightings, and includes a base minimum of $10,000. This model has been designed to provide a fair and reliable distribution mechanism.
- Asset Replacement Value (ARV) – 30%
- Gross Floor Area (GFA) – 50%
- Utilised GFA (Enrol/capacity x GFA) – 10%
- Enrolment – 10%
The factors used in the calculation are weighted to apply the locality index. This ensures that a school in a more remote area, where maintenance costs are higher, receives a proportionately higher allocation.
The allocation is not split into planned and unplanned components; however, it is generally appropriate for these categories to be divided 50/50. Schools may adjust this division dependent on their individual needs, historical data and generally work with their infrastructure advisor to determine an appropriate division.
A contingency budget is proportionately provided to, and is managed by, the infrastructure team within eachregion. Contingency funding is allocated to schools on a case-by-case basis, where a specific need is identified. Schools apply for contingency funding through their Regional Infrastructure Advisor.
Payment details
Data requirements
| Gross Floor Area (GFA) | Infrastructure | As required |
| Asset Replacement Value | Finance Branch | As required |
Locality Index
| Centre Information System (CIS)
| As required |
Enrolment
| OneSchool (OS) data maintained by schools
| February
|
How to apply
Schools do not need to apply for these funds as their allocation is calculated automatically.
Schools are informed of their annual allocation. QBuild is advised of those who have selected QBuild delivery, along with their notional allocation. D2M schools have their allocation deposited directly to the school bank account.
Contact
Maintenance and Improvement
Infrastructure Operations
Email:
SchoolMaintenance@qed.qld.gov.au
Telephone (07) 3034 4531