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Maintenance—planned and unplanned

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Purpose

To assist schools with planned and unplanned school maintenance requirements.

Planned maintenance will include identified scheduled maintenance (e.g. replacing carpet, repainting).

Unplanned maintenance may include repairs and breakdown.

Duration of program

Ongoing

Eligibility

All state school facilities are eligible, excluding Public Private Partnership (PPP) schools.

School principals and their communities have the choice to continue to use QBuild, Department of Housing and Public Works to deliver all maintenance services; or source local contractors to deliver planned, emergency and routine breakdown maintenance via a direct to market delivery option. Schools are able to choose their maintenance provider at the commencement of each financial year.

Schools choosing direct to market delivery will be allocated funds directly to their bank account.

Expenditure guidelines

Schools should follow the processes set out in the School Asset Maintenance Procedure.

Schools report on planned maintenance expenditure through OneSchool cost centre 2067 and emergency routine breakdown maintenance through cost centre 2068.

Allocation of funds

An annual budget of $62 million (2019–2020) is allocated to schools based on the following factors and weightings. This model has been designed to provide a fair and reliable distribution mechanism.

  • Asset Replacement Value (ARV) 30%
  • Gross Floor Area (GFA) 50%
  • Utilised GFA (Enrol/capacity x GFA) 10%
  • Enrolment 10%

Each school is allocated a minimum of $7,500.

The factors used in the calculation are weighted to apply the locality index. This ensures that a school in a more remote area, where maintenance costs are higher, receive a proportionately higher allocation.

The allocation is not split into planned and unplanned components; however it is generally appropriate for these categories to be divided 50/50. Schools may adjust this division dependent on their individual needs and work with their infrastructure advisors to determine an appropriate division.

A contingency budget of $8.5 million (2019–2020) is proportionately provided to and is managed by each Regional Infrastructure Unit. Contingency funding is allocated to schools on a case-by-case basis, where a special need is identified. Contingency funding can be applied for by schools through Regional Infrastructure Managers and appropriated to schools throughout the year.

Payment details

TypeTimeProportion
AnnualJuly100%

Data requirements

DataSourceTime collected
EnrolmentsCensusFebruary
Gross Floor Area (GFA)InfrastructureAs required
Asset Replacement ValueFinance BranchAs required
Locality IndexCentre Information System (CIS)
As required

Recoupment process

Where a school has received funding to deliver planned, emergency and routine breakdown maintenance via a direct to market option, but has the maintenance carried out by QBuild, a recoupment will be made to recover the portion of funds allocated to those maintenance tasks.

How to apply

Schools do not need to apply for these funds. Entitlements will be calculated automatically and paid directly to schools each year.

Contact

Asset Maintenance Schools
Telephone (07) 3034 4531

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Last updated 04 March 2020