Information for registered student exchange organisations

​​​​​​​​​​​​​​​​​​​​​​​​​​​Approval and re-approval: Not-for-profit organisations

Initial approval

Any not-for-profit organisation seeking approval to offer an ISSE program in Queensland must submit an application for approval – not-for-profit organisations form prior promoting or making an offer to any Queensland student to undertake an ISSE program; this includes organisations registered only in another jurisdiction.

Re-approval

Registered student exchange organisations will be invited to apply for re-approval of their registration in the calendar year their current registration expires. Upon invitation, the registered student exchange organisation will be invited to submit an application for approval – not-for-profit organisations form.

The re-approval process will include a comprehensive review of the organisations policies, procedures and support documents, such as the inbound and outbound student handbook. Where the organisation has notified of either inbound or outbound students during the preceding 2 years, the review will also involve a review of student files to confirm the implementation of business process.

An evidence guide has been developed to provides direction to student exchange organisations applying for either initial approval or re-approval as a student exchange organisation (SEO) in Queensland.

Approval and re-approval: School offering exchange under a sister-school arrangement

Initial approval

Any school seeking approval to offer an ISSE program under a sister-school arrangement must submit an application for approval—schools form.

Re-approval

Schools will be invited to apply for re-approval of their registration in the calendar year their current registration expires.  Upon invitation, the registered student exchange organisation will be invited to submit an application for approval—schools form.

The re-approval process will include a comprehensive review of the organisations policies, procedures and support documents, such as the inbound and outbound student handbook. Where the school has notified of either inbound or outbound students during the preceding 2 years, the review will also involve a review of student files to confirm the implementation of business process.

An evidence guide has been developed to provides direction to schools applying for either initial approval or re-approval as a student exchange organisation (SEO) in Queensland.

Forms

A notification timeline​ has been developed to provide direction to student exchange organisations in relation to timelines for inbound and outbound student programs which registered organisations must adhere to.

Registered student exchange organisations (including schools approved to offer an exchange program under a sister-school arrangement) must use the following forms.

Inbound student forms

These forms apply to international student coming to Australia on a student exchange program.

• Request an acceptance advice for secondary exchange students (AASES) form
• Amendment to an inbound student’s program form
  Use this form​ to advise us of changes to
• program dates, including changes to either the commencement or cessation of the student’s ISSE program
• the student’s host family arrangements
• regional coordinator 
• host school
• Interstate transfer form

Outbound student forms

These forms apply to Australian students leaving Australia on a student exchange program.

• Outbound student notification
• Amendment to an outbound student’s program form
  Use this form ​​to advise us of changes to
• ​program dates, including changes to either the commencement or cessation of the student’s ISSE program
• the student’s host family arrangements
• host school​
  

Updates to the organisation/schools contact details or staff details

• Amendment organisation details form

Surrender of approval

• Surrender of approval form​