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For funded organisations

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​​The SDSS Program supports schools by providing funding to approved organisations to deliver services to improve access to, and participation in, the curriculum and the educational outcomes for eligible school-aged students with disability.

The SDSS Program guidelines provide the program's purpose, objectives, terms and conditions. Funded organisations are required to maintain compliance with these guidelines throughout the funding period and in accordance with their service agreement.

Key reporting documents and required forms

Performance reports—due 30 January

Performance measures spreadsheets—due 30 January

Certificate of expenditure—due 30 January

A certificate of expenditure is required for each approved funding category each year.

Audit report—due 1 August

Each funded organisation must provide an audit report for the previous calendar year by 1 August each year.

The audit statement must be prepared by a qualified accountant independent of your organisation.

The audit statement should be an official document on letterhead and clearly show the auditor’s qualifications.

For this purpose, a qualified person is one who is:

  1. a qualified accountant within the meaning of the Corporations Act 2001 (C’th); or
  2. a person registered (or taken to be registered) as a company auditor under the Corporations Act 2001 (C’th); and
  3. is independent and does not have any direct conflict of interest in providing the verification.

The audit statement must identify each funding category separately in a similar format as the certificate of expenditure.

The audit statement must confirm that the figures submitted in your certificate of expenditure in January were correct.

Other documents

School request for support form (SRSF)

It is a requirement of your service agreement to obtain a signed SRSF, which is valid for the current school year. The SRSF must be renewed each year.

Funded organisations may either utilise the relevant form below or incorporate all provisions contained within this form into their own document for schools to request services under the SDSS program.

Protocols for SDSS services

Protocols for delivering SDSS services to schools have been developed to assist SDSS organisations to establish and maintain effective professional engagements between SDSS organisations and schools including initial contact and appointments.

Changes to the approved funding under your service agreement

The department recognises that services and funding requirements may change over the funding period, including changes to improve outcomes and ensure alignment with the SDSS Program objectives.

The terms of your service agreement allow you to apply to the department for approval of changes to your annual funding allocations.

If you find that you have unutilised funds in one area but you have overspent in another area, you may consider applying for a reallocation of the unutilised funding (e.g. the transfer of unspent funds from the funding type 'Professional Development' to supplement the funding type 'Travel and Accommodation').

Should you decide to transfer funding, you must submit a Request to reallocate funding form.

All requests to reallocate funding are to be emailed to the SDSS inbox to seek approval.

Request for service agreement variation form

Your service agreement, or any part of it, may be varied by a variation to your service agreement signed by your authorised representative and the department.

Use the Request for service agreement variation form when the proposed changes are expected to be ongoing for the remainder of the service agreement period. If approved, the changes to your service agreement will be changed for the remainder of the service agreement period.

Frequently asked questions

Student eligibility and survey

Is a student’s verification under the relevant education adjustment program required if they have not yet received verification?

Student verification is a mandatory requirement for SDSS Funding and the SRSF will identify the status of each student’s verification.

While organisations are no longer required to survey schools, can my organisation still survey schools?

Yes, your organisation can still issue a survey if it is required. The department will now survey schools in relation to the SDSS Program which will focus on effectiveness and opportunities for improvement.

Case studies

I would like to clarify how many case studies are required?

You are required to provide up to 5 case studies for each funding category. That is, if you are funded for one or more funding categories, the minimum number of case studies required for each funding category is one.

Is there a format the case studies are required to follow?

The minimum requirements for case studies are set out in the case study template, which is attachment 1 of the performance report templates.

School request for support form

The requirement for a SRSF renewed each school year for each student will take time - is there any other way this requirement can be met?

Yes, your organisation can have an existing SDSS SRSF renewed by using a short renewal form with the original SRSF attached so long as the school Principal has approved in writing that the existing SRSF continues to be required for each eligible student for a further 12 months and the parent/guardian consent has been renewed.

Why is the SRSF required for every student and need to be renewed each school year?

This requirement is important to ensure:

  • funding is directed to eligible students with the most need
  • services are provided at the school's request and specific to the student's educational needs
  • confirmation of continued student eligibility
  • parent/guardian's consent remains current
  • the changing needs of students are monitored closely
  • funding accountability.
When does the SRSF need to be renewed?

The SRSF is required to be renewed each calendar year for each student (no more than 12 months apart) however, this renewal will vary depending upon the timing of the original request and is not required to be each January unless this timing is more suitable for your organisation or the school making the request.

If changes to support needs or goals occur within the calendar year, is a new SRSF need to be completed?

A new form is not required if goals change between each renewal period. It would be advisable to confirm any changes to support needs or goals in writing to ensure the school and your organisation's support team are aligned.

SDSS Program reporting

Our organisation has been approved for more than one funding category, can we combine the reporting requirements?

No, each funding category will require a separate performance report (except for August 2019) and separately identified expenditure in both the Expenditure Certificate and Audit Statement.

Money earned from interest on SDSS funding or SDSS services (fee for service) are required to be treated as if the money was part of the SDSS funding (service agreement - Section 7.2). How should my organisation report on this?

The annual Certificate of Expenditure and Audit Report both require the funding earned from interest and services to be reported and used on providing SDSS services.

SDSS Program enquiries

Email: sdss@qed.qld.gov.au

Telephone: (07) 3513 6743

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Last updated 23 June 2021