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Student hostels assistance

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Purpose

The Department of Education provides recurrent and capital assistance to eligible non-profit organisations providing hostel accommodation in rural areas to accommodate geographically isolated primary and secondary students (including students with disabilities) so they may have daily access to schools.

Recurrent assistance

The student hostel recurrent grant is a per capita grant designed to assist hostels with operational costs. The department strongly encourages expenditure of 40% on pastoral care services to students in hostels.

Continued payment is conditional upon the provision of a financial certificate signed by an auditor and the completion of a satisfactory statement of uses and benefits for the funds received in the previous calendar year. Student attendance is also certified by both the hostel management authority and school principal(s).

Capital assistance

A subsidy of up to 50% is available for approved capital expenditure incurred by eligible organisations in maintaining, establishing, improving or equipping an approved student hostel.

Hostel management authorities must account for capital grant funds received by completing a financial statement and audit report, to be signed by a qualified auditor.

The Hostel Operators Tool Kit

For operators wishing to make application for financial assistance under the Student Hostel Support Scheme, please refer to the information contained within the Hostel Operators Tool Kit (DOCX, 440KB).

Duration of program

Ongoing

Policy reference

Paragraph 368 of the Education (General Provisions) Act 2006 (Part 9) (PDF, 2.1MB)

Student Hostel Support Scheme Procedure

All benefits are conditional upon hostels being approved to receive funding. Hostels must demonstrate triennially that they continue to meet hostel general funding conditions.

The forms 

Form of assistance

Cash grant

Payment details

Recurrent assistance

Payment details for Student Hostels Assistance — recurrent assistance

PaymentDuring month ofEntitlement paid if
Semester 1MarchStudents are in attendance for at least four weeks prior to claim being submitted
Semester 2AugustStudents are in attendance for at least four weeks prior to claim being submitted
SupplementaryNovemberStudents are enrolled between August and October

Capital assistance

During month ofEntitlement paid
During financial year of approvalUp to 50% of approved project costs

Current rates

Student hostel recurrent grant

Rates of payment for recurrent grant from 01 January 2019:

  • first 20 students, $4,312 per student per annum
  • each additional student $3,761 per student per annum
  • minimum grant per hostel $15,925 (hostels with 8 eligible students or less will receive the minimum grant until enrolments increase or while the hostel retains approval status).

Capital grant

Up to 50% of approved project costs up to a maximum of $50,000 per hostel per annum.

Data requirements

Recurrent assistance

Data requirements for Student Hostels Assistance — recurrent assistance

Data required
Data sourceTime collected
Student names, home addresses, boarding dates, schools attended, years enrolledHostelMarch, August, November
Financial certificate and statement of uses and benefitsHostelSecond semester

Capital grant

Data requirements for Student Hostels Assistance — capital grant

Data required
Data sourceTime collected
Intention to apply for capital funding in the following financial yearHostelDecember
Formal applicationHostelMay
Financial statement and audit reportHostelAccompany next financial certificate for recurrent funding
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Last updated 26 February 2019