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Student hostels assistance

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Purpose

The Department of Education provides recurrent and capital assistance to eligible non-profit organisations providing hostel accommodation in rural areas to accommodate geographically isolated primary and secondary students (including students with disabilities) so they may have daily access to schools.

Duration of program

The student hostel recurrent grant is a per capital grant designed to assist hostels with operational costs. The department strongly encourages expenditure of 40% on pastoral care services to students in hostels.

Continued payment is conditional upon: the provision of a financial certificate signed by a qualified auditor, the completion of a satisfactory statement of uses and benefits for the funds received in the previous calendar year; and submission of a satisfactory accountability checklist per semester. Student attendance is also certified by both the hostel management authority and school principal(s).

Capital assistance

A subsidy of up to 50% is available for approved capital expenditure incurred by eligible organisations in maintaining, establishing, improving or equipping an approved student hostel.

Hostel management authorities must account for capital grant funds received by completing a financial statement and audit report, to be signed by a qualified auditor.

The hostel assistance kit

For operators wishing to make application for financial assistance under the Student Hostel Support Scheme, please refer to the information contained within the hostel assistance kit (DOCX, 443KB).

Payment details

Recurrent assistance

Payment
During month ofEntitlement paid if
Semester 1MarchStudents are in attendance for at least 4 weeks prior to claim being submitted
Semester 2AugustStudents are in attendance for at least 4 weeks prior to claim being submitted
SupplementaryNovemberNew students are enrolled between March and June or August and October

Capital assistance

During month ofEntitlement paid
During financial year of approvalUp to 50% of approved project costs

Current rates

Student hostel recurrent assistance

Rates of payment for recurrent grant from 1 January 2020:

  • first 20 students, $4,341 per student per annum
  • each additional student $3,781 per student per annum.

Minimum grant per hostel $13,272 per annum (hostels with 8 eligible students or less) plus $2,653 per student per annum.

Capital assistance

Up to 50% of approved project costs up to a maximum of $50,000 per hostel per annum.

Data requirements

Recurrent assistance

Data requiredData sourceTime collected
Student names, home addresses, boarding dates, schools attended, years enrolledHostelMarch, August, November
Financial certificate and statement of uses and benefitsHostelSemester 2

Capital assistance

Data required
Data sourceTime collected
Formal applicationHostelMay
Financial statement and audit reportHostelAccompany next financial certificate for recurrent funding

How to apply

To apply for funding, the following forms need to be completed and returned to School Financial Resourcing. Once forms are received, eligibility will be determined. Payments will be made to hostels listed in the payment details section above.

Forms

Further information

Paragraph 368 of the Education (General Provisions) Act 2006 (Part 9) (PDF, 2.1MB)

Student Hostel Support Scheme Procedure

All benefits are conditional upon hostels being approved to receive funding. Hostels must demonstrate annually via accountability checklist that they continue to meet hostel general funding conditions.

Contact us

School Financial Resourcing
Telephone: (07) 3034 5825
Facsimile: (07) 3034 5890

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Last updated 03 December 2019