Queensland state schools use a range of digital systems and services to support student learning and streamline school operations.
Every day, teachers use digital services with students to deliver curriculum, support learning activities and assessment, enable class collaboration, and to create and publish class work.
Schools also use digital services to support core schooling functions, school administration and communicate with parents.
Departmental core digital systems
Departmental core digital systems are owned, managed or contracted by the department. They provide functions that are necessary for the department to meet its statutory obligations and deliver and administer state education services, including teaching, learning, student management, school administration, communication and information management.
These services do not require the department to obtain consent before they are used. Consent cannot be withdrawn and student personal information cannot be removed from these services.
List of departmental core digital systems
| Content Manager | As the department's electronic document and records management system (eDRMS), it supports the management of corporate records and enables the department to meet its recordkeeping and information management obligations in the administration and delivery of state education services |
| International Student Management System (ISMS) | Supports the administration of international student applications, enrolment and study at Queensland state schools, including management of the student lifecycle and associated financial transactions, and enables the department to meet its obligations under the Education Services for Overseas Students framework as part of the delivery and administration of state education services |
| iSee | Supports the delivery of departmental educational programs that require virtual participation, including specialised programs in which students, teachers and subject matter experts collaborate remotely. The service enables the department to deliver educational programs as part of its responsibility to provide state education services |
| Microsoft 365 | Provides the core productivity, communication, information-management and collaboration environment through which students and staff participate in teaching and learning, and through which schools undertake activities necessary to the delivery and administration of state education services |
| Microsoft Clipchamp | Supports the delivery of curriculum and assessment activities that require students and teachers to create, edit and submit video-based content, providing functionality necessary to support the delivery of curriculum and assessment as part of state education services |
| Microsoft Teams | Supports communication, collaboration and delivery of teaching and learning activities between students and staff, including classroom, remote and hybrid learning, and supports communication and collaboration necessary for school administration and the delivery of state education services |
| Minecraft: Education | Supports curriculum delivery through structured, interactive learning activities that enable students to develop and demonstrate knowledge and skills across relevant learning areas. The service provides functionality used by educators to deliver curriculum-aligned teaching and learning activities as part of the delivery of state education services |
| OneSchool | Provides the department's primary information management system for administering state education, including student enrolment, attendance, wellbeing, assessment, behaviour, reporting and other student and school administration functions necessary to support the delivery and administration of state education services |
| QLearn | Provides the department's digital learning environment for the delivery, management and administration of online teaching and learning, including the provision of curriculum, learning activities, assessment and associated educational services to students |
| QLearn (Atomic Search and Atomic Author) | Provides search and content-creation functionality within QLearn that enables educators to efficiently locate, develop and manage teaching and learning resources required to deliver curriculum and support the provision of state education services |
| QLearn (Canvas Commons) | Supports consistent and effective curriculum delivery by enabling educators to access, share, adapt and reuse approved teaching and learning resources within the department's digital learning environment, supporting the delivery of curriculum as part of state education services |
| QLearn (Canvas LMS) | Provides the core learning management functionality through which educators develop, deliver, manage and assess curriculum, communicate with students, provide learning activities and monitor student learning and progress as part of the delivery of state education services |
| QLearn (Canvas Mobile) | Provides mobile access to QLearn learning, assessment and communication functions, enabling students and teachers to participate in and administer teaching and learning activities where mobile access is required to support the delivery of state education services |
| QLearn (Canvas Studio) | Supports the creation, delivery and assessment of multimedia teaching and learning activities, including audio and video content, captions, annotations and interactive learning activities, providing functionality necessary to support curriculum delivery and assessment as part of state education services |
| QLearn (openEquella) | Provides access to centrally managed departmental teaching and learning resources that educators need to develop and deliver curriculum through QLearn. The service supports the delivery of state education services and does not ordinarily require the collection or use of student personal information |
| QParents | Enables the department and schools to provide parents and caregivers with information about their child's schooling and supports communication and engagement concerning education, attendance, wellbeing and other matters necessary to support the student's participation in state education |
| QTeachers | Provides teachers with secure access to key OneSchool student and school administration services in and out of the classroom, enabling teachers to undertake functions necessary to support teaching, learning, student management and the delivery and administration of state education services |
| SharePoint Online | Supports the management, storage, sharing and collaboration of educational and administrative information and enables staff to undertake information-management, collaboration and administrative activities necessary for the delivery and administration of state education services |
Approved online services
Queensland state schools also use a variety of third-party online services to provide education or educational support to students and support the effective management of state schools.
To support student access to some online services, personal information may be required to register an account, for example, the student's name, email address and school data. From 25 October 2026, schools can use and disclose relevant personal information about students to approved online services without requiring individual consent. Where an online service requires the disclosure of sensitive information, valid consent will still be required before the service can be used.
Enabled by legislative changes to the
Education (General Provisions) Act 2006 (Qld), the new framework reduces administrative burden for schools and families while maintaining privacy and security safeguards.
Approved online services are assessed by appropriately qualified departmental employees against a national framework covering privacy, online security and other requirements under section 426A before they can be approved for use in Queensland state schools.
Parents and independent students have the right to opt out of using approved online services, in accordance with the process outlined in the
obtaining and managing student and individual consent procedure.
Where an online service requires the disclosure of sensitive information, valid consent will still be required before the service can be used.
List of approved online services
Services approved as approved online services under section 426A of the
Education (General Provisions) Act 2006 (Qld) will be published on this page when the approved online services framework commences.
More information
If you have questions about digital services used at your child's school, please contact your school directly.